Commercial Invoice Builder
Create a customs-ready commercial invoice in minutes — with product photos, packing & CBM, shipping marks, declaration, amount in words, seal & signature. Everything stays in your browser.
Your Company (Exporter)
Buyer (Consignee)
Invoice Details
Trade Terms
Products
Additional Charges (optional)
Certifications (optional)
Special Notes / Remarks
Bank Details & Signatory (recommended — needed for T/T and LC payment)
What Is a Commercial Invoice Format for Export?
The commercial invoice is the most important document in an export shipment. Issued at the time of shipment, it is the legal record of the sale — customs authorities in both countries use it to assess duties, banks use it to release payment under T/T or letter of credit, and it must match the packing list and bill of lading exactly. A commercial invoice format for export includes details a domestic invoice never carries: IEC and AD codes, Incoterm, ports of loading and discharge, country of origin, shipping marks, and a signed declaration.
This free Commercial Invoice Builder gives you a complete, customs-ready format: product photos, HSN codes, packing & CBM columns, shipping marks and numbers, vessel and container references, auto-generated amount in words, a standard declaration line, your company seal and signature, and your own brand colour. Everything runs in your browser — nothing is uploaded to any server.
How to Use This Tool
- Fill in your company details including IEC, GSTIN and AD code, and upload your logo.
- Add your buyer’s details and their order/reference number.
- Add products with quantities and prices. Turn on the packing toggle if your invoice should also show carton sizes, CBM and gross weight.
- Set the Incoterm, ports, country of origin, final destination, payment terms, and (if known) vessel and container numbers.
- Add shipping marks, bank details, and your seal & signature.
- Click Download / Print PDF — the total is automatically written out in words, as banks and customs expect.
The commercial invoice always travels with a packing list — create a matching one in our free Packing List Builder. Earlier in the deal? Start from the Export Quotation Builder or Proforma Invoice Builder, and find every free tool on the tools page.
This tool is built by Fortune Path Academy, Pune’s practical import-export training institute, where export documentation is taught using real trade orders from a live export business.
Frequently Asked Questions
A commercial invoice is the legal document of sale issued by the exporter at shipment time. Customs in both countries use it to classify goods and assess duties, and banks use it to process payment. It must accurately state the goods, quantities, prices, Incoterm, origin and parties — and its details must match the packing list and bill of lading.
Exporter and buyer details, invoice number and date, IEC code, AD code, GSTIN, product descriptions with HSN codes, quantities and unit prices, currency and total value, Incoterm with named port, ports of loading and discharge, country of origin, payment terms, a declaration that the invoice shows the actual price of the goods, and an authorised signature.
Writing the total in words prevents disputes and tampering — a figure like 48,750.50 can be misread or altered, but “US Dollars Forty-Eight Thousand Seven Hundred Fifty and Cents Fifty Only” cannot. Banks processing letters of credit and customs officers routinely expect it. This tool generates it automatically from your total.
Shipping marks are the identification markings printed on your export cartons — typically the consignee name or initials, destination port, carton numbering (e.g. CTN 1-100) and origin marking. Repeating them on the commercial invoice and packing list lets customs and the buyer physically match the documents to the cargo.
Yes — completely free, no sign-up, no watermark. The tool runs entirely in your browser: your company details, prices, bank details, seal and signature are never uploaded to any server. When you close the page, the data is gone.